What’s the ONLYOFFICE Group function, and why do you have to use it?

ONLYOFFICE isn’t solely an ideal web-based workplace suite and undertaking administration software however an efficient platform to maintain your groups engaged with each other and the corporate.


I’ve been on an ONLYOFFICE kick for a while now. Why? Merely put, it’s a good way so as to add a doc administration service to your LAN. Nevertheless, as you’ve most likely seen, it’s way more than that.

SEE: Hiring equipment: Challenge supervisor (TechRepublic Premium)

Upon deploying the ONLYOFFICE server, you’ll discover it consists of instruments like:

  • Paperwork–a full web-based workplace suite
  • Challenge administration–a feature-rich undertaking administration software
  • CRM–a simple to make use of Buyer Relations Supervisor
  • Electronic mail–a easy web-based e mail shopper
  • Individuals–a consumer/group supervisor

Alongside for that experience is the Group software, which for some can be a really nice shock.

What’s the ONLYOFFICE Group function?

The Group function in ONLYOFFICE is all about sharing data with a group of individuals. Mentioned group can be the customers who connect with your ONLYOFFICE occasion. In different phrases, these in your organization.

With Group, you possibly can share bookmarks, information, keep a company wiki, write inside blogs, host firm boards, share polls and surveys, trade prompt messages and create group chats (through Discuss) and configure notifications.

The ONLYOFFICE Group function is a good addition to maintain your workers engaged and up to date. And, better of all, it’s built-in and simple to make use of. If your organization is determined by the likes of e mail to maintain workers abreast of reports, updates, documentation, occasions, and even maintain a shared assortment of vital bookmarks, ONLYOFFICE Group is among the easiest on-prem choices out there. And since ONLYOFFICE could be shortly deployed as a Docker container, your workers (each on-prem and distant) can benefit from the Group function very quickly.

It is a no-brainer for any firm in search of an inside platform to maintain groups within the know.

Find out how to use the ONLYOFFICE Group function

Now that you simply’re conscious of ONLYOFFICE Group, how do you utilize it? Log into your ONLYOFFICE occasion and click on the Group icon (Determine A).

Determine A

The Community feature is easily accessed from the ONLYOFFICE Main page.
The Group function is definitely accessed from the ONLYOFFICE Most important web page.

You can be prompted to stroll by the Welcome wizard and, on the final web page, you’ll be requested to create your first Welcome submit. Go forward and create that submit, which can take you to what ought to be a reasonably acquainted web-based editor (Determine A).

Determine B

A Welcome post is a good place to add information on how your teams can use this feature.
A Welcome submit is an efficient place so as to add data on how your groups can use this function.

Your Welcome submit would be the default web page each crew member sees after they open the Group function.

After creating the Welcome submit, you’ll be taken again to the principle Group web page. Click on the Create drop-down and also you’ll see how simple it’s to create a brand new Weblog submit, Information merchandise, Order, Announcement, Ballot or Bookmark.

The one little bit of confusion I skilled utilizing the Group function was the Order possibility (discovered within the Create drop-down). I assumed this is able to be used to create orders for assets (similar to pc {hardware}, facility provides, and so on.). It’s not. My guess is that Orders are used to distribute duties of upper significance to the corporate. The one caveat to that’s you can’t assign orders to customers, which implies they are often considered by anybody with an account in your ONLYOFFICE occasion.

Though options like chat and boards are listed as a part of the Group function, in actuality, chat exits exterior of the function (within the type of the Discuss software), and boards aren’t enabled by default. To allow boards, log into ONLYOFFICE as an administrator and click on Settings. Within the ensuing window, click on Modules & Instruments after which, click on to allow Boards underneath Group (Determine C).

Determine C

You might also want to enable the Wiki option (along with Forums) for a more complete Community portal.
You may additionally wish to allow the Wiki possibility (together with Boards) for a extra full Group portal.

Click on Save and Boards will then you definately’ll be capable of create your first discussion board by going to Group | Create | Discussion board. On the Discussion board creation web page (Determine D), you possibly can create a brand new class, and add a title, identify, and outline for the discussion board.

Determine D

Adding your first forum to the ONLYOFFICE community.
Including your first discussion board to the ONLYOFFICE group.

As soon as the Discussion board has been created, any consumer with entry to ONLYOFFICE can take part on the discussions.

All-in-all, ONLYOFFICE Group is a good addition to the platform, one that may maintain your groups knowledgeable and linked. When you use ONLYOFFICE, I extremely suggest using this feature, so your workers are higher knowledgeable and engaged with each other and the corporate.

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