Thu. Jan 20th, 2022

Web page numbers are simple so as to add to a Phrase doc. If you wish to spell out these numbers as an alternative of displaying digits, you want solely a discipline swap.

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Any Microsoft Phrase doc over a few pages often has a web page quantity, within the header or footer. By inserting one in every of Phrase’s page-numbering fields, these numbers are dynamic—updating as you insert and delete pages. The ensuing web page numbers are digits, however what if you wish to spell out these numbers? Thankfully, doing so is not as tough as you may suppose. On this article, I will present you how one can flip web page quantity digits into their corresponding phrases.

SEE: 83 Excel suggestions each person ought to grasp (TechRepublic)

I am utilizing Microsoft 365 on a Home windows 10 64-bit system, however you should utilize earlier variations. You’ll be able to create your individual Phrase doc or obtain the demonstration .docx and .doc information. Phrase On-line does not help fields. This text assumes you understand about fields, but when not, don’t fret. You must have the ability to observe the directions to success.

About fields in Microsoft Phrase

When you’re conversant in Phrase fields, you are a step forward. If not, they don’t seem to be tough to make use of, however the course of may really feel a bit odd at first. Fields are little packages that full a particular process, much like a macro, however you needn’t write any code. Every part the sphere must do its job is already there.

You employ fields nearly each time you utilize Phrase, however you simply do not understand it. As an example, if you use the interface to show a web page quantity within the header or footer, you are utilizing a discipline! If you would like to see that at work, open a brand new doc and enter a web page quantity within the header. Then, choose the web page quantity and press Alt + F9. Phrase converts the web page quantity to its underlying { PAGE } discipline. On this mode, you’ll be able to modify the sphere. Press Alt + F9, which acts as a toggle, to see the web page quantity.

You’ll be able to enter fields by way of the interface, however I believe the best approach is to sort the sphere’s textual content and any switches, after which convert that textual content right into a discipline by choosing the textual content and urgent Ctrl + F9. To study extra about fields, learn 3 methods to enter fields in Microsoft Phrase.

We’ll be working with the next fields:

  • { Web page }—Returns the present web page quantity.
  • { NUMPAGES }—Returns the whole variety of pages.

Easy methods to use page-numbering fields in Microsoft Phrase

As talked about, the page-numbering fields show digits. Let’s take a fast take a look at the sphere expression that returns the next numbering format: “Web page x of y,” the place x is the present web page and y is the whole variety of pages.

First, open a clean doc and add a number of pages (I will add 4). Open the header by double-clicking within the white house above the highest margin. You may as well use the footer, however we’ll keep on with the header. Then, do the next:

  1. Enter Web page and observe with an area.
  2. Enter PAGE (Web page PAGE). Sure, you are coming into the identical phrase once more, however we’ll convert this occasion to a discipline. Phrase does not care concerning the case when coming into fields, however on the whole, you will notice the sphere code in all uppercase and switches in correct case. That is solely a suggestion and never strictly needed. (We’ll speak about switches in a second.) 
  3. Choose PAGE (the second prevalence) and press Ctrl + F9. Doing so will convert PAGE right into a discipline, { PAGE }.
  4. Enter one other house adopted by of and one other house. 
  5. Ener NUMPAGES. Then, choose NUMPAGES and press Ctrl + F9 to transform it into the sphere, { NUMPAGES }, as proven in Determine A. Proper now, you see the precise fields.
  6. Press Alt + F9 to show the ensuing web page numbers as an alternative of the sphere codes.

Determine A


  Add each fields to the header.    

As you’ll be able to see, the { PAGE } discipline shows digits for the present web page quantity, and { NUMPAGES } shows the whole variety of pages within the doc. Once you wish to spell out the numbers, you’ll be able to add a swap.

Easy methods to spell numbers with a swap in Microsoft Phrase

Within the context of fields, a swap supplies extra data, often formatting, and is preceded by the character. Including a swap is straightforward. 

SEE: Workplace 365: A information for tech and enterprise leaders (free PDF) (TechRepublic)  

When you closed the header earlier, open it now. Press Alt + F9 to show the underlying discipline codes and enter the next swap, *Cardtext, as proven in Determine B. This swap shows textual content as an alternative of digits. Press Alt + F9 once more to indicate the identical web page numbers, however as an alternative of digits, the fields use textual content: one, two, three, 4 and so forth. This mixture of normal textual content and fields creates a helpful page-numbering scheme.

Determine B


   Add the * Cardtext swap to each fields.

As is, the textual numbers use lowercase. What are you able to do to make use of correct case?

Easy methods to use correct case with a swap

By default, the textual content numbers, one, two, and so forth, are all lowercase. To power correct case, add the *Caps swap to the fields, as proven in Determine C. Open the header, press Alt + F9 to show the sphere codes, add the *Caps swap, and press Alt + F9 to show the outcomes.

Determine C


Add a second swap to make use of correct case. 

Keep tuned

You should use the identical switches with part web page numbering fields, { SECTION } and { SECTIONPAGES}. In a future article, I will present you ways. 

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