How you can reverse the order of an inventory and keep the unique order in Phrase


Reversing a Thesaurus requires a couple of surprising steps, however it’s all concerning the formatting. Susan Harkins will present you the way it’s executed.

Microsoft Word and Excel app on the display notebook closeup. Microsoft Office is an office suite of applications created by Microsoft.
Picture: prima91/Adobe Inventory

Doing something to a protracted listing in a Phrase doc could be tedious work that’s sure to introduce errors. Such is the case with reversing the order of an inventory that’s not in every other form of order — not alphabetical, not numerical or perhaps a customized kind. As an example, the listing could be in entry order. Sustaining that unique order could be necessary, so sorting turns into a bit dicey. On this article, I’ll present you the best way to reverse a Thesaurus after which return it to the unique order when you like.

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I’m utilizing Microsoft 365 on a Home windows 10 64-bit system, however you need to use an earlier model. In your comfort, you may obtain the demonstration .docx and .doc recordsdata. This system received’t work in Phrase for the online.

How you can strive a descending kind in Phrase

Determine A reveals a easy listing that you could possibly reverse by sight when you needed to, however what if it prolonged over a few pages, or much more? You would possibly already know that you would be able to kind an inventory, however on this case that characteristic doesn’t work as you would possibly count on when you count on the characteristic to kind the listing in reverse order. (There’s a duplicate of the listing so we are able to examine outcomes.)

Determine A

We’ll reverse this Word list.
We’ll reverse this Thesaurus.

To kind the straightforward listing in Determine A, choose all the listing objects after which do the next:

  1. Click on Kind within the Paragraph group on the Dwelling tab.
  2. Within the ensuing dialog, change the default Ascending to Descending (Determine B).
  3. Click on OK.

Determine B

Choose a Descending sort.
Select a Descending kind.

Should you examine the sorted listing in Determine C to the copy under, you’ll see that it’s not reversed.

Determine C

The list isn’t in reversed order.
The listing isn’t in reversed order.

Phrase sorted the listing in descending order and reversed isn’t the identical as descending. So, whereas this can be a fairly cool characteristic, it received’t get the job executed on this scenario. Let’s take a look at a form that does work, however earlier than you proceed, make sure you press Ctrl + Z to undo the kind.

How you can add a sequential listing of numbers in Phrase

By including a sequential worth to the listing, you may reverse the order or kind in another approach, with out shedding the unique order. Thankfully, the answer is straightforward however does require a couple of steps as a result of we should first convert the listing right into a desk, which you won’t need to maintain.

Step one is to transform the listing right into a Phrase desk as follows:

  1. Choose the listing.
  2. Click on the Insert tab after which click on Desk within the Tables group.
  3. Within the ensuing dialog, select Insert Desk.

With the brand new single-column desk chosen, add a column by right-clicking the choice, selecting Insert from the dropdown after which choosing Insert Columns to the Left from the submenu (Determine D).

Determine D

Insert a column to the left.
Insert a column to the left.

As a result of just one column is chosen earlier than we insert one other, Phrase inserts just one new column (Determine E). At this level, the width of the columns doesn’t matter.

Determine E

Now the table has two columns.
Now the desk has two columns.

The following step is so as to add a sequential listing of numbers to the brand new column as follows:

  1. Choose the empty column by hovering over its prime border till the mouse turns right into a down arrow. Then click on to pick the column.
  2. Subsequent, click on Numbering so as to add an inventory of sequential numbers to the brand new column (Determine F).

Determine F

Add a list of sequential numbers to the empty column.
Add an inventory of sequential numbers to the empty column.

With the listing of numbers in place, you would possibly suppose you may reverse the listing now, however you may’t. This numbered listing has particular formatting that Phrase can’t interpret when sorting. Thankfully, this drawback provides just a few easy steps.

First, choose solely the column of numbers and duplicate the listing to the Clipboard by urgent Ctrl + C. Don’t attempt to lower the listing; it received’t work as anticipated. Then, transfer the cursor to an space with no content material, similar to the tip of the doc or perhaps a new clean doc. Paste the numbered listing by clicking the Paste dropdown and selecting Hold Textual content Solely. Doing so removes the particular formatting that offers Phrase hassle (Determine G). Should you miss this step, this resolution received’t work.

Determine G

Remove Word’s numbering format.
Take away Phrase’s numbering format.

With the particular formatting gone, copy this listing to the Clipboard once more. Then, return to the numbered column, delete the numbered listing and paste the unformatted listing from the Clipboard into the empty column. Don’t attempt to paste over the present numbered listing as a result of it received’t work the best way you count on.

How you can reverse the listing order in Phrase

Utilizing the kind characteristic that we reviewed earlier, we are able to now reserve the order of the listing within the second column. First, click on the desk deal with to pick the whole listing (the small sq. within the desk’s top-left nook). Then, do the next:

  1. Click on Kind within the Paragraph group (on the Dwelling tab).
  2. Within the ensuing dialog, select Column 1 from the Kind By dropdown.
  3. Click on the Descending kind (Determine H).

Determine H

Paste the unformatted list of numbers into the table’s first column.
Paste the unformatted listing of numbers into the desk’s first column.

After getting the listing in reverse order (Determine I), you’ve got a little bit of cleanup left:

  • You’ll be able to take away column 1 and the desk. Should you would possibly must resort at a later date, you repeat these steps. Nonetheless, if you may want an alphabetical kind on the second column with the flexibility to return to the unique order, you’ve got a choice to make. Will you keep in mind to reverse the column earlier than sorting? That is an unlikely drawback, however one thing to think about when deciding what to do with that column of numbers.
  • Don’t overlook to delete the listing of unformatted numbers that you simply pasted to the tip of the doc.

Determine I

After reversing the list, you can leave the list of numbers or delete it and the column.
After reversing the listing, you may go away the listing of numbers or delete it and the column.

A reverse kind isn’t tough, however it isn’t precisely intuitive both. You’ll be able to’t work with the formatted quantity listing. When you take away the particular formatting, you need to use the listing of numbers to reverse order and return to the unique order.



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