Wed. Dec 8th, 2021


At your storage restrict in Google Drive, Gmail or Google Pictures? You’ll find massive gadgets and transfer them to the trash to clear up house out of your telephone.

Screenshot of Google Drive storage usage, with an iPhone Gmail search (

Picture: Andy Wolber/TechRepublic

Once you hit your Google Workspace storage restrict, issues not work. You may’t ship or obtain Gmail messages. You may’t retailer extra recordsdata on Google Drive. And you may’t again up pictures or movies with Google Pictures.

Your first step must be to contact your Workspace administrator. An administrator would possibly examine the group’s general storage, examine person account storage utilization after which both buy extra storage or improve the license linked to your account. Some Workspace Enterprise plans supply limitless storage! (Particular person customers not on organizational plans would possibly think about a Google One plan buy.)

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Your second step could be to delete massive emails, recordsdata or movies or pictures you not want. In an earlier article, I lined steps that you simply (and a Google Workspace administrator) would possibly take to scale back the storage utilized by your account. All of those steps work properly with a desktop-class net browser, comparable to Chrome. 

However not each one that makes use of Workspace has entry to a desktop. And it is not essentially apparent or simple to determine the right way to cut back your Workspace storage utilization out of your telephone. Nevertheless, it’s doable with the steps beneath. (The Google One cellular app on iOS or Android helps people handle storage, however would not enable entry from organizational accounts.)

Earlier than you begin, if you happen to use Chrome on Android, I like to recommend you first power allow zoom. In your telephone, open Chrome, faucet the three dot menu (higher proper) | Settings | Accessibility | then examine the field subsequent to Drive Allow Zoom (Determine A). This makes it doable to pinch-in and pinch-out on net pages.

Determine A

Three screenshots from Chrome on Android: (left) After three dot menu tapped, shows Settings circled, (middle) Accessibility circled, in the Advanced section, and (right) Force enable zoom checkbox checked.

In case you use Chrome on Android, you’ll seemingly need to power allow zoom to make it doable to zoom in and zoom out.

Easy methods to examine Drive, Gmail and Picture storage utilization

In Chrome, whereas signed in to your Google Workspace account, open the Drive storage web page (as proven within the background within the photograph on the prime of this text) to overview storage utilized by your account on Drive, Gmail and Pictures. Prioritize your efforts to scale back storage based mostly on the house utilized in every of those apps.

Easy methods to discover massive recordsdata on Drive storage out of your telephone

  1. Go to Google Drive in both Chrome (e.g., on Android) or Safari (e.g., on iPhone).
  2. Faucet the three horizontal line menu within the higher left, then faucet Desktop Model (Determine B, left). This switches from the cellular view of Drive to the usual view on the net.
  3. Faucet Storage (Determine B, center). This shows an inventory of enormous recordsdata in your Drive, sorted from those who take up essentially the most cupboard space to the least (Determine B, proper)
  4. Faucet on a file title to pick out it, then faucet the Trash icon. Assessment the file title after which faucet on the Transfer to Trash button solely in case you are sure you not want the file. Repeat this course of for as many massive recordsdata as you want. 
  5. Elective: Whereas Drive will mechanically take away gadgets from Trash after 30 days, you additionally might empty trash manually. Faucet on the Trash icon on the left facet of the display screen, then faucet Empty trash. If you’re sure you not want the deleted recordsdata, faucet Delete endlessly.

Determine B

Four screenshots: (upper left, inset), My Drive in Chrome, with three horizontal lines circled, (left) Drive menu options with Desktop Version circled, (middle) Storage option circled, (right) Page zoomed a bit, moved to show file sizes starting at 11.82GB, in descending file size.

In your cellular browser, open Google Drive and change to the Desktop Model, then faucet Storage. This shows recordsdata saved on My Drive, sorted from largest to smallest.

Easy methods to discover massive e-mail in Gmail in your telephone

  1. Open the Gmail app (on both Android or iPhone) and be sure to are signed in together with your Workspace account.
  2. Within the search field, seek for e-mail bigger than a selected file measurement. Enter bigger:10mb to find e-mail bigger than 10Mb, for instance, as proven in Determine C. If the checklist may be very lengthy, alter the search measurement (e.g., bigger:15mb) to seek out fewer, however bigger, emails.
  3. Faucet on e-mail within the returned outcomes to overview it. As soon as you might be sure you want to delete an e-mail, faucet the trash icon (within the higher proper). This instantly strikes the e-mail to the Trash. Word, not like with Drive recordsdata above, there is no such thing as a extra affirmation step.
  4. Elective: As with Drive file, the system will mechanically delete e-mail that’s in Trash greater than 30 days. The best strategy to empty Gmail trash, although, is to make use of the Gmail cellular app. Whereas signed into the Gmail app together with your Workspace account, faucet the three horizontal line menu within the higher left, then faucet Trash. Close to the highest of the display screen faucet the Empty Trash Now button that shows, then, in case you are positive you not want any of the e-mail in trash, faucet Empty.

Determine C

Screenshot from Gmail app on Android, with 5 email displayed, and

Set up the Gmail app on both Android or iPhone, register together with your account, then use the bigger:10mb search time period to seek out attachments bigger than 10Mb.

Easy methods to discover video recordsdata in Google Pictures in your telephone

Whereas Drive and Gmail each present strategies for individuals who use Workspace accounts to seek for massive recordsdata, the Google Pictures app on Android or iOS lacks equal massive file search/type options on telephones as of November 2021. Nevertheless, a search of Pictures for video recordsdata might enable you discover gadgets that take up important cupboard space.

  1. Open the Pictures app and be sure to are signed in to it together with your Workspace account.
  2. Enter a video file extension within the search area. From the Google Pictures assist web page, supported video file sorts embrace “.mpg, .mod, .mmv, .tod, .wmv, .asf, .avi, .divx, .mov, .m4v, .3gp, .3g2, .mp4, .m2t, .m2ts, .mts, and .mkv recordsdata.” For instance, you would possibly seek for .mp4 or .mov recordsdata, as proven in Determine D.
  3. Assessment the video file search outcomes. Faucet on a file to show it.
  4. In case you not want a video file, faucet on the trash icon, then faucet Transfer to trash. Repeat this course of for as many recordsdata as you want.
  5. Elective: The system deletes backed up gadgets after 60 days in trash, whereas gadgets that are not backed up are deleted after 30 days in trash. To manually empty the trash sooner, faucet the Library, then Trash, then faucet the three-dot menu and faucet Empty Trash. If you’re sure you not want the gadgets within the trash, faucet Delete completely (or, on iPhone, Delete).

Determine D

Screenshot from Google Photos on Android, with a search for .mov that has returned hundreds of files. 21 videos displayed on screen, with durations (e.g., 03:44) displayed in the top-right area of each.

Within the Google Pictures app on Android or iOS, you would possibly seek for numerous video file extensions, comparable to .mp4 or .mov. Within the Pictures app, this helps you establish video recordsdata, which can require important cupboard space.

How do you handle Workspace storage for people who find themselves mobile-only?

In case you use an organizational Workspace account, the only strategy to overview and cut back your storage is to take action from a laptop computer or desktop with Chrome (or, alternatively, on a Mac, Safari). The above choices are one of the best methods I’ve recognized for individuals who use Workspace which might be mobile-only.

In case you’re a Workspace administrator, what strategies do you employ to observe storage for individuals in your group? In case you primarily entry Workspace from a cellular gadget, what practices do you employ to remain beneath storage limits? Let me know the way you handle Workspace account storage from a cellular gadget, both with a remark beneath or on Twitter (@awolber).

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