Wed. Oct 27th, 2021


Anybody that should cover away sections of textual content in Google Paperwork ought to give this useful add-on a strive.

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Picture: Google

I take advantage of Google Docs within the cloud daily. The truth is, it is most likely the app that I take advantage of most through the day. I spend most likely 5 to 6 hours of my day in Docs. That interprets to me banging out loads of phrases. Most of these phrases come within the type of both tech or fiction writing (and typically each). Once in a while, nonetheless, I’ve to put in writing bits which can be of a extra delicate nature, which might come within the type of firm secrets and techniques or private info. When complete paperwork are delicate, I are inclined to not write them in Google Docs, however somewhat a domestically put in device that makes it doable to encrypt a doc.

SEE: Analysis: Video conferencing instruments and cloud-based options dominate digital workspaces; VPN and VDI much less widespread with SMBs (TechRepublic Premium)

However typically I will have a doc that features solely parts that have to be hidden away from prying eyes. Say, for instance, I’ve a doc that must be despatched to an organization and browse by a lot of the workers but in addition incorporates a piece of knowledge that ought to solely be learn by sure workers members. What do I do? Create two totally different paperwork?

There’s a greater approach. With a useful add-on, referred to as DocSecrets, you possibly can tuck parts of a Google Doc away behind a password. This add-on does include a caveat. For anybody to view the hidden textual content, they too should have DocSecrets put in. You may additionally should share the password used to encrypt the passages.

Even with these two minor caveats, this can be a must-have add-on for anybody needing to encrypt parts of a Google Doc that’s to be shared with others.

Let’s set up DocSecrets and see the way it’s used.

Tips on how to set up DocSecrets

Putting in DocSecrets is completed in the identical approach you’d set up any Google Docs add-ons. As an alternative of going by way of the same old steps, merely be sure you’re logged into your Google account in your internet browser of selection and go to the DocSecrets add-on web page. As soon as there, click on Set up after which, when prompted, click on CONTINUE. You’ll then be requested to pick out the account you need to affiliate with the add-on after which give it the required permissions. 

And that is all there may be to the set up of DocSecrets. Let’s learn the way to make use of it.

Tips on how to encrypt textual content with DocSecrets

Utilizing DocSecrets is not fairly as intuitive as you would possibly suppose. Listed here are the steps:

  1. Open the Google Doc you need to work with.
  2. Click on Add-ons | DocSecrets | Open.
  3. Within the ensuing sidebar (Determine A), sort a password for the encrypted textual content and click on Begin.
  4. Determine A

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    The DocSecrets sidebar is able to obfuscate your textual content.

  5. Both sort or paste the textual content you need password protected within the Enter Textual content space close to the underside.
  6. Click on Insert.

The textual content you entered will seem within the doc behind a shade (Determine B).

Determine B

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Encrypted textual content seems, however is hidden behind a foreground shade.

Hold writing and including encrypted textual content as wanted to finish your doc.

As soon as you’ve got completed, you possibly can share that doc with one other consumer and, so long as that consumer has the add-in put in (and is aware of the password used to encrypt the textual content), they will reveal what you’ve got hidden.

If you have already got your doc accomplished, you possibly can choose the textual content you need to cover after which click on Censor textual content on the backside of the DocSecrets pane.

Tips on how to reveal hidden textual content

When somebody receives the brand new doc, they’re going to see the entire unencrypted textual content as anticipated, however the encrypted textual content will likely be a line or block of shade. To disclose the hidden textual content, they have to begin the DocSecrets add-on (from Add-ons | DocSecrets | Open) after which sort the password used to encrypt the textual content. As soon as they’ve carried out that, the textual content will seem within the sidebar (Determine C).

Determine C

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The hidden textual content seems within the sidebar, every block indicated by shade.

The one caveat is that the textual content inside the doc will all the time be blocked out by the colour except you click on the related Reveal button (to disclose a single hidden block or line of textual content) or Reveal All (to disclose every little thing directly). This can successfully take away the encryption from the doc. The difficulty with that is {that a} consumer may then share the doc with a consumer who is not supposed to have the ability to view the encrypted textual content. Due to this, try to be cautious who you share these paperwork with. Be sure these customers (even when it is your CEO) perceive they should not share a doc that has had textual content completely revealed.

And that is the gist of utilizing this very useful Google Docs add-on. Should you’ve been in search of a technique to cover delicate info from sure customers, this would possibly effectively be precisely what you are in search of. 

And, better of all, DocSecrets is free and solely requires you to have a Google Account.

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