Tue. Oct 26th, 2021


OneNote enjoys easy integration with different Microsoft 365 apps, however Apple Notes gives a clear and dependable different for Apple customers who have to seize and share enterprise notes.

Apple and Microsoft logos

Illustration/Lisa Hornung/TechRepublic

It did not at all times was this manner. As we speak’s office is, in fact, ever evolving. Analog telephones and mechanical typewriters are not well-liked workplace tools. Up to date professionals, as an alternative, require instruments able to offering utility shortly, simply as employees should shift consideration quickly between duties whereas managing more and more frenetic schedules. Consequently, taking notes has turn into a essential each day exercise.

The earlier discoveries, concepts, strategic ideas, gross sales information, business statistics, product updates and different information might be captured and even shared with colleagues, the faster the group and its representatives can put that info to work. Be aware-taking is among the many main methods professionals gather info, whether or not the corresponding information is gathered throughout an in-person convention or Groups assembly, from a webinar or podcast or due to a presentation or vendor’s web site.

SEE: The right way to migrate to a brand new iPad, iPhone, or Mac (TechRepublic Premium)

Simply reviewing the sheer variety of note-taking apps ought to persuade any skeptics of the recognition and necessity of such instruments. And, as one may anticipate, two apps which have risen to the highest are from the main Goliaths: Apple and Microsoft.

Apple’s Notes (Determine A) is constructed into macOS, iPadOS and iOS. Purchase a type of units and you will find Notes already loaded. Simply open the app and begin typing, or, if you happen to’re utilizing an iPad with an Apple Pencil, start writing or drawing.

Determine A

fig-a-notes.jpg

Apple Notes permits amassing notes inside separate lists, making use of a wide range of formatting options and importing parts from different functions.

Microsoft OneNote, in the meantime, have to be downloaded individually to Apple units. To be truthful, OneNote is free for customers, no matter whether or not a Microsoft 365 plan is in play, and this system gives a feature-packed interface (Determine B) that encourages writing, diagramming and outlining.

Determine B

fig-b-microsoft-onenote.png

Microsoft OneNote is a free note-taking utility that boasts a wide range of options and tight integration with different Microsoft 365 packages.

If the consumer or group does have a 365 subscription, OneNote additional advantages from tight integration and the following ease with which Microsoft 365 customers can create notes utilizing textual content, graphics and different parts from sister merchandise, resembling Phrase, PowerPoint, Excel, Outlook, Microsoft BI and SharePoint. It is a highly effective mixture, particularly as OneNote permits organizing notes into a number of classes: notebooks, sections, pages and even part teams.

Whereas providing complete formatting, modifying, collaboration, pagination and cloud-service skills, OneNote shares one other frequent trait with its greater workplace productiveness brethren: The app affords so many capabilities it may be tough to make use of effectively.

Apple Notes emphasizes the fundamentals.  Whereas allowing a variety of formatting and collaboration choices, in addition to matching OneNote’s skills to import parts from different sources and use  dictation to enter textual content, you too can create duties or reminders from immediately inside Notes, which is simpler to function, particularly for novices. And in a day and age when merely capturing ideas and information is paramount, the power to shortly and simply gather that info in a significant method that additionally permits speedily sharing that info with others or exporting it to a doc, spreadsheet or presentation, effectively, that is nearly as good as gold.

SEE: Apple: Extra must-read protection (TechRepublic on Flipboard)

All advised, the extra simply and effectively an utility performs its most vital capabilities, the extra probably you’re to make use of it, and that is the objective. As 37signals’ founders Jason Fried and David Heinemeier, the authors of the best-selling enterprise guide Rework noticed, “Small, easy, fundamental wants are fixed. There’s an infinite provide of shoppers who want precisely that.”

Make one thing too complicated and also you run the chance of attempting to be every thing to everybody, which Rework emphasizes can’t be performed. That is how one finally ends up with complicated toolbars and an unconventional information entry house and containers inside OneNote that complicate the note-taking interface, generally making it tougher to print a notice or use the app on a cell system or pill with smaller shows. Notes on an iPhone or iPad (Determine C) does not actually expertise that downside.

Determine C

fig-c-notes-ipad.jpg

The straightforward Notes interface, which strikes the app’s extra superior capabilities out of the way in which, works as effectively on cell shows because it does for laptops and desktops.

Notes excels resulting from its simplicity, which belies a number of the extra superior capabilities ready backstage, ought to you actually need them. As Rework‘s authors notice, “making a couple of vocal prospects joyful is not value it if it ruins the product for everybody else.”

Now, that is to not declare OneNote is a ruined product. It is not. OneNote’s a superb device for harried professionals married to the Microsoft 365 platform, particularly customers keen to take a position the time and vitality studying the app’s distinctive nuances.

However that is the place Apple Notes shines. This system stresses capturing info shortly and simply and allows you to concentrate on working intuitively with the fabric vital to you. Higher but, superior collaboration and modifying options are available however stay unobtrusive. Capturing, formatting and sharing info is just simpler utilizing Notes, and I imagine that is the successful choice for right this moment’s Mac, iPad and iPhone professionals.

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