Wed. Dec 8th, 2021

Coloring solely the numbers in a numbered checklist can add a little bit of enjoyable or level out a critical merchandise in your Microsoft Phrase doc.


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Numbered lists are straightforward to create in a Phrase doc. Sort the checklist, click on the Numbering possibility within the Paragraph group on the House tab and Phrase provides a consecutive quantity to every checklist merchandise, beginning with 1. There’s quite a bit you are able to do with that checklist although, and coloring the numbers separate from the textual content is likely one of the best. On this article, we’ll create a easy checklist and apply coloration to these numbers in three other ways.

SEE: 83 Excel ideas each person ought to grasp (TechRepublic)

I am utilizing Microsoft 365 on a Home windows 10 64-bit system, however you should utilize earlier variations. You possibly can obtain the demonstration .docx and .doc information, however you may as well shortly create your personal checklist. This method is not supported by Phrase On-line.

The right way to add the numbers in Phrase

We will want a fast and easy checklist for demonstration functions. To avoid wasting time, you’ll be able to obtain the demonstration information or create a fast checklist of your personal. I am going to use the enjoyable checklist proven in Determine A. So as to add the numbers, choose the checklist after which click on Numbering within the Paragraph group on the House tab. Don’t be concerned if the quantity format is a bit totally different; this selection is sticky—it remembers the final quantity format and makes use of the identical one. Your numbers do not must match however in order for you them to, click on the Numbering dropdown and select the suitable format. Now that now we have a listing of numbers, it is time to add the colour.

Determine A


  We’ll add numbers after which add coloration to solely the numbers.

1. Outline a brand new format

Including coloration to solely the numbers is straightforward as a result of Phrase helps a quantity format. By default, it matches the textual content, however you’ll be able to simply change it. First, choose the checklist; Phrase will not spotlight the numbers, although—that is regular. To paint the numbers, do the next:

  1. With the checklist chosen, click on the Numbering dropdown and select Outline New Quantity Format (it is on the backside of the dropdown checklist.
  2. This primary dialog enables you to change frequent codecs for the numbers. We can’t change these. As an alternative, click on Font.
  3. This subsequent dialog enables you to change the font coloration for less than the numbers. Keep in mind, we’re defining a quantity format. From the Font Shade dialog, select purple (or any coloration you want), as proven in Determine B.
  4. Click on OK twice to return to the doc and the brightly coloured numbers proven in Determine C.

Determine B


  Select a festive coloration for the numbers.

Determine C


  Solely the numbers are purple as a result of we modified the quantity format.

When you create the brand new format, it is going to be out there within the Numbering dropdown, as proven in Determine D, so you will not must repeat these steps once more. Nevertheless, there may be one other means.

Determine D


  The format is accessible with a fast click on.

2. Use a font coloration

In case you do not plan to make use of the coloured numbers once more, you do not have to create a brand new quantity format. The benefit of doing so is that the format—the coloured numbers—can be found within the Numbering dropdown. However there may be one other means, and it is a tad faster:

  1. Double-click any quantity within the checklist. Doing so will spotlight solely the numbers, as proven in Determine E.
  2. Click on the Font Shade dropdown (within the Font group on the House tab) and select a coloration from the palette. This time, I selected inexperienced, as you’ll be able to see in Determine F.

Determine E


  Double-click any quantity within the checklist.

Determine F


  Select one other coloration from the Font Shade dropdown.

As talked about, the large distinction is that the inexperienced quantity format will not be out there within the Numbering dropdown. There’s another method to coloration the numbers, but it surely takes a bit extra work.

SEE: Workplace 365: A information for tech and enterprise leaders (free PDF) (TechRepublic)  

3. Alternate colours

Thus far, we have formatted the entire numbers with the identical coloration. Let’s suppose you need a number of numbers to be a distinct coloration. On this case, you want a clear checklist, so take away the numbers altogether. Then, click on Present/Conceal within the Paragraph group. We will use the paragraph marks to assign totally different colours to the numbers as follows:

  1. Choose the paragraph mark on the finish of the primary merchandise, Buy groceries.
  2. Click on the Font Shade dropdown and select Crimson.
  3. Choose the second merchandise’s paragraph mark and select Inexperienced, as proven in Determine G. Discover that the paragraph marks tackle the chosen coloration.
  4. Proceed alternating purple and inexperienced till you’ve got formatted every paragraph mark, as proven in Determine H.

Determine G


  Select a coloration from the Font Shade dropdown.

Determine H


  Format every paragraph mark.  

Now you are able to create the checklist. To take action, choose the checklist after which click on the Numbering possibility within the Paragraph group. Determine I reveals the outcomes—sort of cool and enjoyable! Click on Present/Conceal to cover the paragraph marks. You can additionally add the numbers after which coloration the paragraph marks.

Determine I


When making use of coloration to extra critical content material, you may coloration the quantity for just one merchandise—one thing that you simply need to stand out. You may as well coloration bullet factors as proven in Determine J. On this case, you’d merely click on Bullets. The formatting is already there, and the change is rapid. To work from scratch with bullets, the method is similar: choose the checklist after which select Outline New Bullet from the Bullets dropdown.

Determine J


  You possibly can shortly change to bullets. 

One factor to remember is that the numbering function is sticky—I discussed this earlier than. So, should you transfer round and do different issues and are available again to the checklist, the expertise may be a little bit totally different, which will be irritating. That is why defining a format is useful.  

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