Fri. Jan 21st, 2022

Individuals new to Workspace will probably need to set up Gmail, Google Calendar and Google Drive on Android or iOS units. This walk-through explains the steps.

Photo of iPhone screen with 3 app icons displayed: Gmail, Google Calendar and Drive.

Picture: Andy Wolber/TechRepublic

When folks be part of a company that makes use of Google Workspace, the IT workforce usually helps folks get arrange and able to use the varied Workspace apps. On desktop methods, that usually includes putting in a few apps and configuring a number of settings (see 5 steps to assist your customers get began with Google Workspace).

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The Google Workspace setup course of varies considerably on smartphones. On company-owned units, you would possibly select to put in each accessible Google Workspace Android or iOS cellular app. By my rely, that will simply imply greater than 10 apps to put in.

As your IT workforce members assist folks new to Workspace get began on a smartphone, I like to recommend you put in and focus consideration on the next three core Workspace cellular apps: Gmail, Google Calendar and Google Drive. With these apps, folks could handle communication, coordinate calendars and entry Drive information from a telephone. (And as folks check in and get arrange, you would possibly clarify methods to configure notifications and conduct searches inside all three of those apps.)

SEE: Google Workspace vs. Microsoft 365: A side-by-side evaluation (TechRepublic Premium)

Find out how to set up and check in to the Gmail app

First, obtain the Gmail app to your gadget. Faucet the app to open it, then comply with the prompts to check in together with your Google Workspace account. The app usually highlights new options the primary time you open it.

The Gmail app really handles three duties: e mail, chat and conferencing. As inside Gmail on the internet, Gmail on cellular bundles entry to Google Chat (messaging) and Google Meet (conferencing, as proven in Determine A, left). Now not do it’s good to set up three totally different apps for these options. As a substitute, set up Gmail and allow entry to Chat and Meet inside the settings (as proven in Determine A, proper). Fashionable Gmail is one app with three messaging strategies.

Determine A

Two screenshots: (left) Meet screen, with New meeting and Join a meeting options, displayed in the Gmail app on Android, and (right) Gmail settings screen on iOS, with Chat and Meet both set to show, under General settings.

The fashionable Gmail cellular app manages not solely e mail, but in addition Meet (as proven on Android, left) and Chat. Nonetheless, chances are you’ll must allow each Chat and Meet within the Gmail settings (as proven on iOS, proper).

Find out how to set up and check in to the Google Calendar app

Subsequent, set up the Google Calendar app and check in to it together with your Google Workspace account. On cellular, Google Calendar syncs and permits you entry to the identical set of calendars you could have accessible in Google Calendar on the internet, similar to calendars shared by colleagues (Determine B, proper), in addition to any third-party calendars you have added. Throughout the Google Calendar app chances are you’ll add occasions, duties and reminders and configure Out Of Workplace settings and notifications (Determine B, left).

Determine B

Two screenshots: (left) General settings in Google Calendar Android app, with Notify on this device slider set to on, and (right) Available calendars, with four selected to show (Events, Tasks, Reminders, and Liz Wolber -- the calendar for the author's spouse) in the settings.

Throughout the Google Calendar app on cellular, customise notifications (on Android, left) and choose which calendars show (on iOS, proper).

Find out how to set up and check in to the Google Drive app

Now, set up the Google Drive app and check in to it together with your Google Workspace account. The Drive app gives entry to the organizational information — these on My Drive in addition to any Shared Drives chances are you’ll entry. You possibly can search and kind information (Determine C, left), in addition to customise notifications (Determine C, proper). Moreover, having the Google Drive app put in makes it simple to add photographs and information out of your telephone to Google Drive.

Determine C

Two screenshots: (left) Drive on Android, with folder sort items set to display items

The Google Drive cellular app helps you to search and kind (as within the Android app, left) Drive information in numerous methods, in addition to configure notifications (as within the iOS app, proper).

When you plan to create or edit information out of your telephone, you additionally would possibly set up the Google Docs, Sheets or Slides cellular apps, too. Nonetheless, that is solely non-compulsory. When serving to folks get arrange with Google Workspace on their first day, I have a tendency to say these apps, however not set up them. The Drive app permits folks to preview and touch upon Docs, Sheets and Slides information and can immediate folks to put in the suitable app when folks try and create or edit a doc, spreadsheet or presentation.

SEE: Find out how to turn into a Google Docs energy consumer (free PDF) (TechRepublic)

What different Workspace cellular apps do you deploy on day one?

There are various apps past Gmail, Calendar and Drive (and Docs, Sheets and Slides) accessible for individuals who use Workspace on a smartphone. Set up the Chrome browser to entry synced historical past and settings. Or contemplate Cloud Search to look broadly throughout your Workspace information, Currents for office discussions, Jamboard to attract collaboratively, Google Hold for notes or Google Duties to handle objects to be performed. To not point out Google Voice, which can deal with your group’s telephony wants.

What apps do you put in if you assist an individual new to your workforce arrange Google Workspace on a telephone? Do you configure the core three apps lined above? Are there further apps you contemplate important? Or do you’re taking a completely totally different method to serving to folks get began with Workspace on a smartphone? Let me know what you suggest, both within the feedback under or on Twitter (@awolber).

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